I. This policy shall apply to all School Board property other than real property which is governed by separate policy.

II. Acquisition

A. All property purchased through district funds, internal funds, or donations from outside sources shall be acquired using district purchasing procedures.

B. All property, including vehicular equipment, shall be under the full control and name of the School Board.

C. All property with a value consistent with School Board Policy 7.771, acquired through internal accounts or donations, shall be reported immediately by the principal or cost center head to the designated property records office on the prescribed forms.

D. Principals and cost center heads shall be responsible for determining that all property is identified and accounted.

III. Exchange. Each principal and cost center head shall determine the property needs for his/her school or department. The principal or cost center head shall declare any property which is not needed, upon approval of the designated property records office and may requisition additional property through proper procedures.

A. Surplus property shall be reported on proper forms to the designated Property Records office which shall be responsible for acquiring and storing the surplus property.

B. Property items with a value as established in (II)(c) above may be exchanged between district departments when approval is granted by the designated Property Records office and subsequently by the appropriate district cost center head. Notification of each approval shall be filed in writing with the designated Property Records office to adjust property records of schools and district departments.

C. School Board equipment may be used by employees away from School Board property under certain conditions when prior approval is obtained from the principal or district cost center head. These conditions include familiarization with the equipment for instructional purposes or improvement of job performance.

D. School Board equipment shall not be used for gainful outside employment or private use of employees or by any outside group or organization.