• 7. ICAN Grading and Attendance Guidance

    Grading Q & A for Students and Families

     

    Revisions are italicized below.

    What we know:

    1. This is an unprecedented disruption with no rule book on how to proceed. 
    2. Expectations: Our ICAN Plan expects “compassion and grace”, “grace before grades”.
    3. Health: COVID-19 affected every child/family, and some more than others due to illness, financial stress, job loss, lack of internet, limited device time, learning styles/habits that cause struggle learning online, mental health challenges, and more.
    4. Stress: Stress is the enemy of learning.
    5. Disparities: We know this pandemic is disproportionately affecting our Black and Hispanic populations. We know that we already have a major achievement and opportunity gap problem.
    6. SCS Staff Finances and Evaluations: We, as SCS staff, are very fortunate to continue to be able to work and receive our paychecks during this time of hardship for millions of others, and the fact that Instructional staff will NOT be evaluated this year relieves a great deal of our stress.
    7. Attendance: The State requires us to have an attendance policy for this Remote Learning time. Because some children may complete multiple online lessons in one day and because some children need to complete paper packets, it is impossible to provide accurate daily attendance.
    8. College-bound seniors around the country (world) are dealing with the same issues and colleges/universities will need to address the complications surrounding school closures and suspension of assessments.

    What we don’t know—Questions to ponder:

    • We don’t know exactly how our children have been affected by the stressors/challenges of this pandemic:
      • Do they have family members with the virus?
      • Have financial struggles in their families caused them to have to work or watch younger children?
      • Have they been eating properly?
      • Are they able to find quiet time reserved on a device for them to complete their work?
      • What impact have they had from not seeing their friends and teachers?
      • Have they experienced depression or mental health challenges?
      • Do our families know how to access the available academic and social-emotional supports?
    • Because of everything we know and all we don’t know, should we focus on support and learning vs. grading and competition?

    Grading Expectations:

    After considering the challenges, questions, and “what we know” above, our Academic Leadership Team has made the following recommendations:

    • As our ICAN Plan states:
      • No State Assessments, no EOCs, no LEOCs, no FINAL EXAMS.
      • “Provide frequent feedback to students; keep families apprised of progress.”
      • “Extraordinary circumstances require extraordinary compassion and support.”
      • “Apply generous grading methods and content submission/completion timelines.”
    • No 4th quarter Remote Learning grade is below 70% during this time.
      • If a student earns below a 70% on an assignment the teacher should be providing either remediation or check-in with the student prior to adjusting the grade since we are focused on learning at this time.  Teachers should not be adjusting a score below 70% to a 70% without some type of support to justify the change in the grade.
    • The Remote Learning grade will “Do No Harm” to any child’s final report card grades. Recommendation: A child’s 4th quarter Remote Learning grade cannot be lower than their 3rd quarter grade. There may be circumstances where a teacher determines that the 4th Quarter grade needs to be lower than the 3rd Quarter grade.  Our hope is that every teacher carefully considers the child’s previous performance and assigns a 4th Quarter grade using a growth mindset.

    Grading Documentation:

    • Every child will receive a Remote Learning grade at the end of the 4th quarter for each course and teachers will enter that grade into GRADEBOOK by June 2nd. Teachers can begin using GRADEBOOK if they choose to, but this is not an expectation because some teachers have an established communication system for communicating with students/families embedded in the platform they are using.  We want to avoid confusion among parents by asking anyone who is now going to enter grades in GRADEBOOK to notify only your students/families.
    • Teachers should document the students’ performance on a Student/Family Contact Log. CONTACT LOGS WILL BE TURNED INTO ADMINISTRATORS at the end of Remote Learning so we have evidence for the auditors of both grades and attendance.
    • Because of the continued communication with students/families, there should be NO SURPRISES in the grade for this remote learning.  We want to avoid any conflicts/challenges over the 4th quarter grade by keeping our children and families informed of progress.

    Entering the Grade:

    • This 4th quarter Remote Learning grade must be entered into GRADEBOOK no later than June 2nd.
      • Final collection of packets is between May 20-May 26.
      • GRADEBOOK is open now for teachers who voluntarily choose to use it to enter assignment grades.
      • GRADEBOOK will be opened to enter the 4th Quarter and Final (MS/HS) grades from May 22-June 2.
      • The Gradebook will be open for Seniors on May 15th.
    • Report cards will be on the Parent Portal by June 8th.

    Elementary:

    • Grades K-5: Teachers will add 4th Quarter effort grade (O, S, U).
    • Grades 2-5: Teachers will enter a single 4th Quarter grade for each subject in GRADEBOOK.
    • Grades 2-5: Teachers will add level (on, below, above) for math and language arts.
    • Grade 1: The Final academic grade for Language Arts, Math, Social Studies and Science will be blocked and not calculated.
    • Kindergarten and Grade 1: performance standards for 4th quarter will be entered.
    • Specials Teachers (K-5): No Remote Learning grade for 4th quarter will be collected, and no Final Grade will be calculated.
    • Retention cannot be marked unless recent communication has been documented among administrators, teachers and parents (and other staff as needed).
    • Elementary: Use the packet completion AND the teacher’s communication log to assign a 4th Quarter grade and note attendance.

    Middle School:

    • Enter one single Remote Learning grade for each subject in GRADEBOOK for 4th
    • Since there are no exams, all Exam 2 Grades in semester 2 will be blocked.
    • Since there are no exams, Final Exams, EOC and LEOCs will not be entered.
    • Students who were scheduled in MS Intensive Language Arts class during 2019-20 school year will receive a 4th Quarter Remote Learning Grade based on the average of Quarters 1-3. NOTE: if a child made continuous progress during the school year the teacher can override the average of Semester 1 and 2 for the Final Grade.
    • GRADEBOOK calculations for Final Grades will be calculated as usual. Just as in the past Teachers can override to improve this Final Grade for the course.
    • Incomplete (I):
      • Instead of the Remote Learning grade for the course, an “I” can be entered for 4th quarter, semester 2 and the Final Grade. The course with an “I” is not calculated in GPA or courses completed. Once the work is submitted, all “I” entries will be removed, the grades will be entered, GPA calculated, and course completions will be awarded.
      • Students who do not complete Remote Learning tasks may receive an Incomplete for 4th quarter Remote Learning grade if the lack of submissions make it impossible to determine adequate learning took place during this time.
      • When extenuating circumstances have occurred and been documented on Contact Logs, the teacher in consultation with their administrator (or their designee) may excuse a student from Remote Learning work. The Final grade for the course will be calculated by averaging Quarters 1, 2, and 3.
      • All “I” entries must be replaced with a grade no later than August 10, 2020.

    High School:

    • Enter one single Remote Learning grade for each subject in GRADEBOOK in 4th
    • Since there are no exams, all Exam 2 Grades in semester 2 will be blocked.
    • Since there are no exams, Final Exams, EOC and LEOCs will not be entered.
    • GRADEBOOK calculations for Final Grades will be calculated as usual. Just as in the past teachers can override to improve this Final Grade for the course.
    • Incomplete (I):
      • Instead of the Remote Learning grade for the course, an “I” can be entered for 4th quarter, semester 2 and the Final Grade. The course with an “I” is not calculated in GPA or credits earned. Once the work is submitted, all “I” entries will be removed, the grades will be entered, GPA calculated, and credits will be confirmed.
      • Students who do not complete learning tasks may end up receiving an Incomplete for 4th quarter Remote Learning grade if the lack of submissions make it impossible to determine adequate learning took place during this time.
      • When extenuating circumstances have occurred and been documented on Contact Logs, the teacher in consultation with their administrator (or their designee) may excuse a student from Remote Learning work. The Final grade for the course will be calculated by averaging Quarters 1, 2, and 3.
      • All “I” entries must be replaced with a grade no later than August 10, 2020.

    Attendance:

    • Teachers will document attendance by noting in their CONTACT LOG that they connected each week with the child/family. Connection could be documented through submission of work, phone calls, ZOOM participation, TEAMS, Blackboard, etc.
    • The CONTACT LOG documentation must be turned into your administrators to retain as evidence of grades and attendance for the auditors.
    • Teachers will enter attendance in GRADEBOOK by June 2nd.
    • Enter ABSENCES ONLY with a “U” for Unexcused Absence.
    • Attendance will be documented only on Fridays during this Remote Learning time: April 3, April 9 (April 10 was a holiday), April 17, April 24, May 1, May 8, May 15, and May 22. No attendance will be entered Monday through Thursday.
    • Teachers will mark “U” on that Friday if the teacher was unable to make a connection with a child that week, and/or the child did not make any effort to engage in the learning. However, there may be extenuating circumstances that the teacher can consider before marking the child absent with a “U”. Administrators can change the “U” into an “E” for Excused Absence.

    COMPLETION/COLLECTION WEEK MAY 26-29th

    All Remote Learning will be completed by May 22nd. During the last week of May (May 26-May 29) Staff will connect with every child who has not satisfactorily completed the expected work.  Our hope is that this time will allow Staff to avoid assigning INCOMPLETES for this Remote Learning time to students who require more support. 

    Soon we will also share a COLLECTION PLAN which will identify the process for collecting these items:

    • Devices
    • Textbooks
    • Uniforms and choral attire
    • Media books
    • Instruments
    • Athletic equipment
    • Paper Packets
    • Lockers and/or desks clean up